FlowPulse combines the tools freelancers actually use — invoicing, time tracking, expenses, and payments — into a single dashboard with no learning curve.
Send beautiful, branded invoices that clients actually pay — and never chase a payment manually again.
Add your logo, brand colors, and a custom footer to every invoice. Clients see a professional document that reflects your business, not generic software templates.
Set a custom reminder schedule — for example, 3 days before due, on the due date, and 7 days after. FlowPulse sends the follow-up emails automatically so you do not have to.
Set up monthly or weekly recurring invoices for retainer clients. FlowPulse generates and sends them automatically, so long-term client billing runs on autopilot.
See at a glance which invoices are Draft, Sent, Overdue, or Paid. No more cross-referencing spreadsheets or digging through email threads to figure out who has paid.
Write your invoice, click Send, and FlowPulse emails it instantly to the client with a payment link. Creating and sending a professional invoice takes under two minutes.
Add multiple line items per invoice — services, products, hours, or expenses. Apply tax rates per line item or to the whole invoice for clean, accurate totals.
Clients pay by card directly from the invoice email — no login, no forms to fill out. Money moves fast.
Clients click Pay Now, enter card details, and pay. Stripe handles security, 3D Secure, and fraud prevention. Supports all major cards.
Connect your own Stripe account so payments go directly to your bank. No middleman holds your money — funds move on Stripe's standard schedule.
When a client pays via Stripe, FlowPulse instantly marks the invoice as paid and updates your dashboard. Zero manual reconciliation.
Both you and your client receive a payment confirmation email automatically. Everyone stays informed without any manual follow-up.
Track every billable hour without leaving FlowPulse — then turn them into an invoice in one click. No separate tool needed.
Start a timer when you begin work on a project. Assign it to a client and project in advance, add a description, and stop it when you are done. The entry is logged automatically.
Your running timer survives page refreshes and browser restarts. Close the tab, come back later, and the timer is still running exactly where you left it.
Forgot to start the timer? Add past time entries manually with a date, hours, description, and project. Keeps your records accurate even when life gets busy.
Assign a different hourly rate to each project. FlowPulse automatically calculates the billable amount when you generate an invoice from your time entries.
Select the unbilled time entries for a client, click Import to Invoice, and FlowPulse creates a draft invoice with all the line items pre-filled. Review, adjust, and send.
Filter your time entries by date range, project, client, billable status, or invoiced status to find exactly what you need at billing time or for reporting.
Log every business expense, attach receipts, and see your true profit — not just your revenue. Tax season becomes simple.
Categorize every expense — software, equipment, travel, meals, subcontractors, and more. Categories map to common tax deduction buckets so your accountant can work faster.
Upload receipt photos or PDF documents directly to each expense entry. Keep everything in one place so you never lose a receipt before tax filing.
See your gross revenue, total expenses, and net profit side by side. Understand where your money goes and which clients or projects are actually profitable.
Set spending limits per category and require receipts above a certain amount. Ideal for small teams where you need light guardrails without a full accounting system.
Download a full CSV export of your expenses, organized by category and date. Hand it to your accountant at tax time and save hours of manual data entry.
Track spending month over month to spot patterns — rising software costs, seasonally heavy travel, or creeping subscription fees that erode your margins.
Organize client work into projects, track budgets visually, and bill for milestones as you complete them — not just at the end.
Create named projects under each client, assign colors, and attach time entries and expenses. See everything related to a client engagement in one place.
Set a project budget and watch the visual progress bar fill up as you log hours and expenses. It turns green to amber to red as you approach the limit — no budget surprises.
Define project milestones with their own value. When a stage is complete, trigger an invoice for that milestone amount with one click. Perfect for fixed-price projects paid in stages.
Each milestone tracks through states: Pending, Draft Created, Invoiced, and Paid. When the invoice is paid, the milestone automatically advances to Paid.
See the total billed and total collected for each project at a glance. Know which projects are driving your revenue and which are running at a loss after expenses.
Move projects through Active, On Hold, and Completed statuses. Completed projects stay in your history for reference but do not clutter your active work view.
Grow beyond solo — invite team members, give clients their own portal, and control who can see and do what.
Add Admins with full access or Members with restricted access. Members can log their own time but cannot view financial summaries or send invoices — unless you grant it.
Each feature — invoices, expenses, time entries, client data — has its own read/write permission. You control exactly what each team member can access and modify.
Each client can access a branded self-service portal at your unique URL. They log in via a magic link, see all their invoices, and pay outstanding ones — no account required.
Run multiple businesses from one FlowPulse account. Switch between organisations instantly from the top navigation — perfect for holding companies or side projects.
Require owner approval before expenses are finalised or invoices are sent. Great for agencies and small teams where a second set of eyes prevents costly mistakes.
Invite new team members via email. Existing FlowPulse users are added instantly. New users get an invite link to register and join your organisation directly.
See how FlowPulse compares to the tools freelancers typically piece together — or how it stacks up against dedicated alternatives.
| Feature | FlowPulse | QuickBooks | FreshBooks | Wave | Spreadsheets |
|---|---|---|---|---|---|
| Professional invoicing | Manual | ||||
| Online payments | Add-on fees | Limited | — | ||
| Time tracking | Add-on | Add-on cost | — | Manual | |
| Expense management | Basic | Manual | |||
| Client portal | — | Limited | — | — | |
| Milestone billing | — | — | — | — | |
| Expense policies | — | — | — | — | |
| Team collaboration | Extra cost | — | — | ||
| Approval workflows | — | — | — | — | |
| Stripe Connect payouts | — | — | — | — |
Feature availability based on publicly available information as of 2025. Details may vary by plan or region.
Common questions about what FlowPulse does and how it works.
Detailed guides for specific feature areas and freelancer types.
Start your free trial today. No credit card, no setup fees, no complexity.
Join freelancers and small teams who replaced their spreadsheets, time trackers, and expense logs with a single FlowPulse account.
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